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A&E Selection Procedures


Title 18, Chapter 2 MCA

Title 18, Chapter 8 MCA

  1. Sole-source selection can be used on projects with design fees of up to $20,000.

  2. Using Agency notifies Architecture & Engineering (A&E) Division of need for an Architect or Engineer (A/E) for a construction project if fees are more than $20,000.

  3. A&E Division reviews the Agency’s proposed project for funding, authorization, program, need, etc.

  4. On projects costing a nominal $500,000 or more, the A&E Division will advertise for professional services every quarter (January, April, July, October).  Interested A/E firms will summarize their qualifications on an Architect/Engineer Questionnaire for Specific Projects (Form 115) and submit it to the A&E Division.

  5. The Using Agency's Pre-Selection Committee will select a short list of five to seven firms to be interviewed for each project.  The short-listed A/E firms will be given an outline project program and scope of services prior to the interview.

  6. After the interview process, the Using Agency will recommend three firms to the director, Department of Administration, through A&E.  The director will evaluate and select one of the three firms for appointment to the project.

  7. On projects costing less than the nominal $500,000, A&E will provide the Using Agency a listing of qualified firms from our Statement of Qualifications registry (Form 114) that A/E Firms have on file with A&E.  The using Agency will recommend three firms to the director for a selection.

  8. The A&E Division will then request a professional services fee proposal from the selected firm based on the outline project program and scope of services required.

  9. The fee proposal is then reviewed and evaluated, and a contract is negotiated by the A&E Division.  If an agreement cannot be reached, negotiations will be terminated, and the director may appoint one of the remaining two recommended firms. 

Architect Performance & Document Requirements


The following is to be used for establishing performance and services guidelines for all architects and engineers (A/E) hired by the A&E Division (A&E) and is incorporated by reference into the Contract.

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High-Performance Building Standards


Download PDF Full HPBS Document

Revised:  December 1, 2016

Based on the 61st Legislature SB049, amending Section 17-7-201 MCA, and enacted under 17- 7-202 MCA, the Department of Administration (through its Architecture & Engineering Division) establishes High-Performance Building Standards for the construction, renovation, and maintenance of public buildings in this state as well as all new state-leased buildings.(1.a) These standards have been developed to improve the capacity of the state to design, build, and operate high-performance and resilient buildings. An integrated design process to optimize energy performance, enhance indoor environmental quality and conserve natural resources is encouraged for all projects. (2.a)

The overall goal of the HPBS is that state-owned and/or leased buildings will meet construction and operational standards that are cost-effective and:

  1. Exceed the International Energy Conservation Code most recently adopted by the department of labor and industry by 20% or to the extent that is cost-effective over the life of the building or major renovation (1.b).
  2. Increase the use of environmentally and socially sustainable (2.c), building materials, finishes, and furnishings from Montana and within the region with an emphasis on functionality, durability, and maintenance (2.d);
  3. Encourage comprehensive energy plans for buildings that implement energy efficiency, passive design, utilization of local energy sources and local renewable energy sources;
  4. Protect and conserve the natural resources of the state (2.a);
  5. Reduce and properly manage waste generation;
  6. Establish life-cycle cost analysis as the appropriate and most efficient analysis to determine the cost-effectiveness, including productivity, deferred maintenance, and operational considerations (2.b) of a building project;
  7. Continue to ensure that the systems of each building project are designed, installed, and tested to perform according to the design intent and operational needs of the building;
  8. Implement a comprehensive data base for all high-performing buildings; Encourage contribution of project data to Energy Star Portfolio Manager.
  9. The State Agency for whom the Project was built shall strive to operate and maintain all State Projects at optimal efficiency, providing a healthy working environment, and controlling long-term cost.
  10. Develop building plans and other long-term strategic planning processes to incorporate the concepts of high performance buildings, including support for alternative transportation options.

EFFECTIVE DATE of Revision: DECEMBER 1, 2016

High-Performance Building Program for O&M of Existing Buildings


HPBP for O&M-EB  Download PDF

Participation Form   Download PDF

Minimum Design Standards


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The Minimum Design Standards (MDS) provide planning, design, construction, sustainment, restoration, and modernization criteria. They apply to all projects administered by the Architecture & Engineering Division (A&E) and work for other customers where appropriate.

This document is developed based on the U.S. Department of Defense Unified Facilities Criteria (UFC) and General Service Administration, Facility Services Standards for Public Buildings, Mechanical Engineering.  Any copyrighted material included in this document is identified at its point of use.  Use of the copyrighted material apart from this document must have the permission of the copyright holder. UFC are distributed only in electronic media from the following source:

MDS are living documents and will be periodically reviewed, updated, and made available to the user. A&E is responsible for administration of the MDS system. Agencies should contact the A&E Division for document interpretation and improvements. Recommended changes with supporting rationale should be sent to A&E.  MDS are effective upon issuance and are posted on the A&E website with the version date on the cover. The issue date on the cover of MDS hard copies should be checked against the version date of the current document on the website.